Project Director

Employment status: Full-Time  (40 hrs/week) 

Reports to: Executive Director

Work schedule: M-F – some evenings and weekends required 

Salary: $65,000 – $75,000 DOE 

Benefits: 100% Employer Covered Medical/Dental, 10 Vacation Days, 12 Paid Holidays, Seattle Safe and Sick Leave. Fun, Flexible, Rewarding work environment!

Open Until Filled, with priority given to those who apply by January 23rd. 

Urban ArtWorks is a Seattle-based 501(c)(3) nonprofit organization whose mission is to engage youth, artists, and communities in the creation of public art that inspires connections and honors their voices. Through our arts-based youth employment programs, community projects, and public art installations, we facilitate opportunities for all people to have access to the transformative power of creating public art.

We are strongest when we embrace the creativity and diversity of the community we serve and believe that our commitment to cultural and racial equity is an investment in our mission and shared future. Urban ArtWorks is looking for someone who would be passionate about fostering our values of connection, anti-racism, expression, belonging, and integrity.

Position Summary

Urban ArtWorks is in a period of expansion, and we are looking for a passionate and organized Project Director to oversee the overall operations and organization of our commissioned and community public art and maintenance projects. The Project Director is responsible for making sure that all projects are completed on budget and on time. This position is part of the Urban ArtWorks leadership team that includes the Executive Director, Program Manager, and Development Director. The Project Director is responsible for expanding the geographical reach and deepening community engagement of commissioned art projects while ensuring the sustainability and growth of the organization. The Project Director will manage one full-time Project Lead and one part-time Project Tech.

Essential Duties and Responsibilities

Project Administration (50%)

  • Facilitate new client intake meetings, with support from Project Lead, to determine goals of project, timeline, budget, site conditions, and maintenance considerations
  • Equitably identify and propose local, diverse, and emerging artists for commissioned projects
  • Manage client and artist relationships: serve as the liaison between clients and artists to facilitate communication including project goals, scope, and feedback to develop designs 
  • Troubleshoot client and artist concerns in a positive and timely manner
  • Use ASANA on a daily basis to organize and manage proposals, contracts, supporting documentation, permits, photo/video documentation of public art projects
  • Complete and maintain client and artists contracts tailored to each project
  • Build upon the current artist roster through outreach and relationship development with diverse, local, and emerging artists.
  • Ensure all artist information is collected, completed, and updated, including W9s, Demographic information, and current contact information.
  • Assist ED/Admin Staff  with client and artist invoicing process 
  • Organize and submit receipts on a monthly basis

Staff Management (20%)

  • Lead weekly Project Staff Meetings
  • Supervise and provide guidance Full-time Projects Lead to:
  • Create client proposals and slide decks
  • Survey job site location
  • Lead and complete maintenance and graffiti abatement projects
  • ensure all commissioned, community, and maintenance projects are completed on time and on budget
  • Ensure projects are documented and organized from start to finish
  • Ensure studio, supplies, and tools are maintained and organized
  • Complete yearly review, approve and track PTO
  • Supervise part-time (~5 hrs/wk) Project Technician to:
  • Advise on best practices for materials and installation
  • Further develop artist and client relationships
  • Support with project production
  • Complete yearly review, approve and track PTO

Production Support (20%)

  • Assist with setup, production, and clean-up of projects as needed
  • Support Projects Lead with volunteer engagement for community paint days
  • Supervise and support skilled volunteers and student interns for special opportunities
  • Proactively manage procuring project supplies and equipment to stay on schedule and budget 
  • collaborating on day-of tasks for community participation related events

Organizational Support (10%)

  • Participate/present in Leadership Team and all-staff meeting
  • Participate/present in Board meetings as needed
  • Assisting with the development of informational materials for public distribution on Urban ArtWorks’ website, newsletter, and in print.
  • Support organizational fundraising goals including assistance with, fundraising events, donor communication, and providing timely and accurate data for grant applications and reports
  • Cultivate an inclusive and welcoming atmosphere for staff, artists, youth, teaching artists, community partners, and programmatic volunteers

Competitive candidates will possess:

  • A belief system aligned with Urban ArtWorks’ values, vision, and mission
  • A commitment to anti-racism
  • 3+ years of project manager/director experience for large-scale community, government, nonprofit,  or arts-based projects
  • Excellent organizational, administrative, and project management skills with the ability to prioritize and coordinate multiple programs simultaneously
  • Experience nurturing community-based partnerships
  • Ability to think creatively and strategically, strong analytical and problem-solving skills
  • Interest and vision for taking UA’s presence to the next level and proactively raising awareness about UA to increase visibility and interest in new project opportunities
  • Excellent written and oral communication skills, including the ability to speak publicly with partners, supporters, and the media
  • Experience working with individuals from diverse backgrounds and cultures.
  • Excellent listening skills
  • Familiarity with project management tools including ASANA
  • A self-motivated work ethic and an interest in learning and growing within the position and the organization

Desired Qualifications:

  • Experience in managing/facilitating/Installing large-scale public art projects
  • Knowledge of and existing relationships with regional visual artists
  • Existing network/community who are potential project and/or community partners 
  • Strong computer skills in standard software Word, Excel, PowerPoint-Adobe Creative suite preferred
  • Ability to use a variety of social media tools including Facebook, Instagram,Twitter, etc.
  • Knowledge of Seattle’s Arts & Culture scene

Urban ArtWorks is an equal-opportunity employer. BIPOC and LGBTQIA folx are strongly encouraged to apply. 

To Apply

Please send a cover letter and resume to hello@urbanartworks.org with “Project Director” in the subject line. No phone calls, please.

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